Call for Presentations

Call for Presentations for the Fairfax Genealogical Society

2019-20 Programs

Beginning 15 November 2018 the Fairfax Genealogical Society will be accepting speaker proposals for its 2019-20 programs. Proposals are being sought for monthly general meetings September 2019 through May 2020, monthly education classes September 2019 through May 2020, a one-day fair to be held 26 October 2019, and a two-day conference to be held 3-4 April 2020. All events are held in Fairfax County, which is in northern Virginia, just west of Washington, D.C.

The Society is always looking for new and exciting topics that span the range of genealogy and family history research. Topics may include any facet of genealogical research. Subjects should draw on the lecturer’s areas of expertise, yet be broad enough to appeal to a general audience. The deadline for submitting a proposal for any of these events is 1 March 2019.

Topics may include any genealogical subject such as court records, ethnic research, military records, methodology, migration, writing, colonial research, problem solving, or beginning, intermediate, or advanced research.  No preference is given to topics related to Virginia since many attendees are non-natives; however, Virginia topics are certainly welcome. A list of the September 2012 - May 2019 presentations at the general meetings and education classes is available at the Fairfax Genealogical Society, Call for Papers web page at

Presenters will receive an honorarium of $150 for one-hour presentations at the monthly general meeting programs, $225 for a one and a half hour presentation at the monthly education programs, $450 for three one-hour presentations at the fall fair, and $600 for four one-hour presentations at the spring conference. Travel, per diem, board, and other expenses are not provided and are the responsibility of the speaker.

For the September 2019 – May 2020 program year, monthly general meetings will generally be at the Dunn Loring Fire Department Hall, Dunn Loring, Virginia (Washington DC Metro area), on the fourth Friday of every month from September to May, excluding December. The November 2019 and May 2020 meetings are held on the third Friday due to holiday schedules. For 2019-2020, General Meetings will be held on the following dates: 27 September 2019, 25 October 2019, 15 November 2019, 24 January 2020, 28 February 2020, 27 March 2020, 24 April 2020 and 15 May 2020.

General Meetings begin at 7:30 p.m. with business followed by a presentation.  Presentations should be one hour long, including question-and-answer period.  General Meetings usually have 60-80 people in attendance. Speakers at the general meetings held at the Fire Station Hall are permitted to have a vendor space for the speaker's use at no charge, or we can make arrangements to sell books, etc. for the speaker for a small commission.

The monthly education meetings are held at the Dunn Loring Fire Department Hall, Dunn Loring, Virginia (Washington DC Metro area). Classes will be held the following Saturdays for the 2019-2020 year: 28 September 2019, 16 November 2019, 25 January 2020, 29 February 2020, 28 March 2020, 25 April 2020 and 16 May 2020.

Classes begin at 10:00 a.m. and run for one hour and 45 minutes. Proposals should be for a single 90-minute presentation or two 45-minute, followed by a 15-minute question-and-answer period. For the November class, proposals for hands-on workshops are desired. Speakers at the Saturday education meetings are permitted to have a vendor space for the speaker's use at no charge, or we can make arrangements to sell books, etc. for the speaker for a small commission.

The fall fair will be held on Saturday, 26 October 2019 in Dunn Loring, Virginia (Washington, DC area) and will last from approximately 9 a.m. to 2:30 p.m. Typically it consists of three, one-hour topics with two breaks (one for shopping at the vendor tables and one for lunch and shopping). Proposals requiring a different but similar break-up will be considered. The Fall Fair normally has an attendance of 100-125 people. It features a single speaker and includes a book vendor and several informational booths from other societies or groups. Speakers at the fall fair are permitted to have a vendor space for the speaker's use at no charge, or we can make arrangements to sell books, etc. for the speaker for a small commission. The fall fair speaker will be provided lunch.

The spring conference will be on Friday 3 April and Saturday 4 April 2020 at the Sheraton Hotel, Reston, Virginia (Washington DC Metro area). The Friday program runs from approximately 1:30 p.m. to 8:00 p.m. The Saturday program runs from approximately 9:00 a.m. to 4:00 p.m. The conference typically consists of a total of twelve tracks. Each track is usually four, one-hour sessions. Four related proposals to create a single comprehensive track are desired. Speaker consultations can be offered on both Friday and Saturday. Speaker will receive dinner on Friday or lunch on Saturday, depending on when the presentations are scheduled.

Interested individuals may submit proposals for any one or all four of the program areas (general meeting, education classes, fall fair and spring conference).  We will consider proposals from a speaker(s) for: both a Friday night general meeting and the following Saturday education class; or a Friday night general meeting and the Fall Fair – the topics for the Thursday meeting and other meeting do not have to be related.

Each proposal should be no more than one page with each proposal on a separate page.  For electronic submissions, all information should be in a single file.  The following information should be included:

  • Title of presentation and a concise outline
  • Short summary of presentation for newsletter and website [50-60 word maximum]
  • Speaker’s full name, postal and e-mail addresses, telephone and fax numbers

The following information must also be included, but may be submitted on each proposal page or just once in the file or envel

  • Preferred date(s) or date(s) available
  • Audio-visual requirements
  • Brief speaker biography [50-60 word maximum] and photograph for use in the FxGS newsletter and website
  • Summary of speaker’s recent lecture experience

The Fairfax Genealogical Society was founded as a not-for-profit organization in 1974 to provide educational opportunities to the genealogical community; to promote cooperation and support among genealogists; to encourage sound genealogical methods, standards of accuracy, and scholarly research; and to aid those doing research in the national capital area. The Society has over 400 members, who meet for lectures, educational programs, workshops and field trips.

Proposals should be emailed to  If multiple proposals are submitted, they should be combined into a single document as an attachment in PDF (preferred) or as a MSWord docx file.  A confirmation message will be sent for all email submissions.

If necessary proposals may also be sent by mail to:

Fairfax Genealogical Society
P.O. Box 2290
Merrifield, VA 22116-2290