Bylaws 4, 5, 6, 7
Article IV: Officers
Section 1. The officers of the Society shall be President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, and Treasurer. These officers shall perform the duties prescribed by these Bylaws, the Standing Rules, and by the parliamentary authority.
Section 2. A Nominating Committee shall consist of three voting members. The Executive Board shall elect each Nominating Committee member at least sixty days prior to the election of officers. The Nominating Committee shall select its Chair. No more than one member of the current Board shall be eligible to serve on the Nominating Committee. The Nominating Committee shall prepare a single list of candidates who are members in good standing of one or more years to be sent to Society members at least fifteen days in advance of the election. Opportunity shall be given at the election for additional nominations from the floor. No nominee shall be named without the nominee's consent. New officers shall be elected by a majority of the members present and voting. The Corresponding Secretary shall inform the new officers of their election. Unless otherwise specified by the Executive Board, the annual election shall be held at the last regular Society meeting of the fiscal year but not later than June 30th.
Section 3. The term of office for officers shall be one year beginning July 1 and ending June 30, or until a successor is elected and takes office. No member may be elected to serve more than three consecutive terms in the same office. Only members in good standing of one or more years may be elected as officers.
Section 4. The President shall appoint a member to serve the remainder of the term of any elected office that becomes vacant. Such appointment must be confirmed by a majority of the members present and voting at the next regular Society meeting.
Article V: Society Meetings
Section 1. Regular Society meetings may be held in September, October, November, January, February, March, April and May. The President may call special meetings at other times upon fifteen days' written notice to the members.
Section 2. At all regular and special Society meetings, fifteen percent of the voting members shall constitute a quorum for the transaction of business.
Section 3. The Society's Annual meeting shall be the last regular Society meeting of the fiscal year but not later than June 30th.
Article VI: Executive Board
Section 1. The Executive Board shall be the Elected Officers and Appointed Members: President, First Vice President, Second Vice President, Recording Secretary, Corresponding Secretary, Treasurer, Immediate Past President, Education Chair, Newsletter Editor, Records Chair, External Relations Chair, Marketing Chair, Webmaster, and Conference Chair.
Section 2. The Executive Board may meet monthly at a location selected by the Executive Board. Upon the written request of four Executive Board members, a special Board meeting may be held; such request shall designate the date, time, location, and purpose of the special meeting.
Section 3. A quorum for the conduct of business at any meeting of the Executive Board shall be a simple majority of the Executive Board.
Section 4. The Executive Board shall manage the business of the Society and shall establish policies consistent with the Society's purposes as set forth in Article II. The Executive Board shall have the authority to adopt and amend Standing Rules by a majority vote. The Board shall approve an annual budget to conduct the business of the Society and may consider any expenditure not included in the annual budget that promotes the purposes of the Society. The Recording Secretary shall be the custodian of the Society's corporate documents and seal.
Section 5. The Executive Board shall initiate an annual compliance review of the Society's financial records. Such review shall include but not be limited to verification of all Society receipts and disbursements, and posted accounting records.
Section 6. Upon the call of the President, the Recording Secretary shall poll the available Executive Board members on any measure requiring Executive Board decision prior to the date of the next monthly Executive Board meeting. The endorsement of any such measure by a majority of the Executive Board shall constitute a binding and valid resolution.
Section 7. All acts of the Executive Board shall be corporate acts and no personal liability whatever shall inure or attach to any Society or Executive Board member by reason thereof.
Section 8. The absence of any Executive Board member from three consecutive Executive Board meetings, without a valid reason as determined by the President, shall constitute a vacancy in the position represented by such member.
Section 9. An Executive Board member may be removed from the Executive Board for cause at any regular Society meeting by a two-thirds vote of the members present. For the purpose of this Section 9, "cause" shall constitute any act in violation of the Articles of Incorporation and Bylaws of the Society or contrary to Society interests.
Section 10. New Executive Board members shall assume their positions at the beginning of the fiscal year (July 1). Outgoing Board members shall turn over any files or records pertaining to their positions to their successors within thirty days of leaving their positions.
Section 11. To facilitate transition from one slate of officers to the next, officers elected at the final Society meeting of the fiscal year shall be invited to attend the final Executive Board meeting of the fiscal year.
Article VII: Committees
Section 1. At the beginning of each fiscal year, the President, with the approval of the Executive Board, shall appoint Society members to serve as committee chairs. Each chair shall serve as Executive Board member pursuant to Article VI. The President shall be an ex-officio member of all committees except the Nominating Committee.
Section 2. The Society's committees shall be: Education Committee, Newsletter Committee, Records Committee, Projects Committee, Marketing Committee (to include publicity and sales), and Conference Committee.
Section 3. Each committee chair serves at the pleasure and discretion of the President. There is no limit on the number of years a committee chair may serve.
Section 4. Committee chairs may establish sub-committees to carry out appropriate activities within each committee's area of responsibility.
Section 5. Committee chairs shall maintain complete records of committee activities, including a budget, and present the same to their successors within thirty days of leaving their positions.
Section 6. The President, with the approval of the Executive Board, shall appoint special committee chair(s) as needed, such as Bylaws. While active, such committee chairs shall report to and be voting members of the Executive Board at Board meetings.